Posting Title: ADMINISTRATIVE ASSISTANT (Bilingual, Kinyarwanda), FS5
Job Code Title: ADMINISTRATIVE ASSISTANT
Department/Office: International Residual Mechanism for Criminal Tribunals
Duty Station: ARUSHA
Posting Period: 02 October 2019 – 31 October 2019
Job Opening Number: 19-Administration-RMT-124169-R-Arusha (R)
Staffing Exercise N/A
Org. Setting and Reporting
This position is located in the Language Support Services, Registry, of the IRMCT Arusha branch, under the direction of the Head of Language Support Services.
*Appointment of the successful candidate to this position will be subject to budgetary approval
- Provides administrative assistance to the Head, LSS, including technical assistance in the e-Performance process and support in the drafting of submissions.
- Handles all correspondence to and from the Head of Section, responds or drafts responses to a wide range of correspondence, inquiries and other communications; maintains the calendar for Head of Section.
- Prepares processes and follows up on administrative arrangements related to Language Support Services, including in the Umoja system.
- Takes follow-up actions, on her/his own initiative, relating to various administrative issues in order to ensure smooth operation of the Section.
- Provides guidance to staff with respect to administrative procedures, processes and practices in coordination with the appropriate departments.
- Provides orientation and support to new staff members upon their arrival. Liaises with ITSS concerning LSS network security and access issues. Maintains and updates LSS rosters and databases.
- Under the supervision of the Head, LSS, the incumbent performs the following tasks independently: coordinates and monitors the progress of contractual translation; provides administrative assistance to ensure compliance with translation requirements, negotiates deadlines with the selected contractors. Takes the required actions in the Umoja system relative to outsourcing work. Prepares reports for budget- and statistics-related purposes and analyses requirements and expenditure. Administers attendance.
- Performs any other ad-hoc duties as required, including language-related tasks (proofreading, summary or sight translation, referencing) and document processing.
- Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
- Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.
- Planning and Organising – Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments, adjusts priorities as required. Allocates appropriate amount of time and resources for completing work
- Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
- Technological Awareness – Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.
High school diploma or equivalent; demonstrated ability to use computer technology.
Minimum of eight (8) years related administrative/technical experience, preferably in an international environment.
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written Kinyarwanda, English and French is required. Working knowledge of other languages is an asset.
There may be a technical test followed by a competency-based interview.
The appointment is limited to the International Residual Mechanism for Criminal Tribunals. Appointment of the successful candidate to this position will be subject to budgetary approval. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.
NOTE FOR PREVIOUSLY ROSTERED CANDIDATES
Roster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
HOW TO APPLY:
All applications must be submitted through the UN Inspira portal. The Mechanism is not able to accept applications for this vacancy via email.
Internal applicants may go to https://inspira.un.org
External applicants may go to https://careers.un.org
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
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